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For example, if the drop-down list has names of 100 employees and the user types “A”, Excel drop-down list will automatically show the names that begin with “A.”

The Benefits of a Drop-Down ListĪgain, the function also increases productivity by automatically suggesting cell items. The reason is the drop-down menu will only show the listed fruits that your company sells. When you use Excel for data collection and process the data with a database tool, the drop-down list also helps you to collect uniform data.įor example, if the cell only accepts names of fruits, the data entry operator will not be able to add names of animals, fish, spices, etc. Such functions of the Data Validation tool of Excel reduce error by offering the Excel workbook user some limited list items for a specific cell. What Is an Excel Drop-Down List?Ī drop-down list in spreadsheet applications like Excel is a powerful tool to reduce errors and increase productivity. Most data entry processes utilize drop-down lists to minimize human error and ambiguity in data entry.Ĭontinue reading to learn the basics of drop-down lists, the Excel Data Validation tool, and a step-by-step process of adding a drop-down list to your Excel workbook. The data entry operator can enter the required data by simply clicking on a drop-down list and then choosing the correct list item. In-cell drop-down lists are great options to speed up data entry tasks. Get a clear look at the process of implementing drop-down lists in your Excel workbook using the Excel Data Validation tool.

Excel drop-down list is a great feature that facilitates error-free data entry.